Meeting Minutes For September 10, 2007
Meeting began at 6:00 pm. Megan Baker announced that we were all to say our name and one thing we like that begins with the first letter of our name followed by one good thing that happened this week. Dr. Keefer (our advisor) was visiting. Dr. Keefer will try to advise us in anything we need despite her not going to school for agriculture or having belonged to a sorority. She recommended we think of something other than kiss a pig for Ag day – like dunk the professor. Or make the kiss a pig more viewable by putting it up via video camera on a big screen. There were no additional questions for Dr. Keefer.
Note: Sara G and Katie H. need to leave early due to family and school related conflicts respectively. We extend our deepest sympathy to Sara G. on the passing of her dog. Please keep her and her family in your thoughts today.
- Amanda H. volunteered to get 6 large pizzas from Jerry's.
- Sara G. will bring the brochures (there is enough).
The pizza will be eaten on napkins. Fistulated Cow demo voted not to be moved due to game because the dates are set on the flyers that are already printed. Because of the night game and it being a school night it is harder to get in and out of campus – all on-campus students try to be there. Because it is a commuter issue this will be considered an excused absence. Cindy brought up attendance issues – will be addressed later in the meeting. Sept 17 sisterhood night. We are supposed to be at new resident orientation, fall bash, faculty-staff cook-off (see schedule below).
Lisa R. will be reserving rooms for all events (No rooms have been reserved forrush event other than Mondays as of yet) To reserve rooms contact Lisa R.
We need to set up a table for ANSC Orientation.
Rush Chair News -- Sara G. -- Rush starts tomorrow 6pm– The activity is the information session. Everyone needs to wear a Sigma Alpha shirt to ALL rush events.
Schedule of Events
9/11 (Tuesday) INFO
9/12 (Wednesday) ANSC –new Res Orientation
9/13 (Thursday) Fistulated Cow Demo
9/17 (Monday) Me Bag
9/19 (Wednesday)Fall Bash
9/21 (Friday) Sleepover
9/24 (Monday) Interviews
9/26 (Wednesday) Faculty/Staff Cook-off
10/1 (Mondy) MC ceremony
10/11-13 (Thursday-Saturday)Nat’l convention
11/19 (Monday) Initiation ceremony
Katie H and Sara G. sleepover ideas – rushes answer questions: actives vs. rushes to see how well we know one another. Katie H. asked about food/breakfast – like bagels. Sara’s Help to plan sleepover Kim M, Amanda, Emily, Lea. Sara needs to get list from info session and then will send list of girls out. All rush events are scheduled to be at 6:00 except for the sleepover. Everyone needs to make at least two Rush events!
Lisa R. will double check for rooms on off meeting days.Megan will save her turn to talk until the end – everyone has 10 min to talk
2nd Vice -- Lea:
Bigs and littles
Sister hood – everyone write name and b-day
Bigs: help little in process to become active – learn about sorority
Tell/send email to Lea if you want to have a little
People who are graduating or have never had a little will be chosen first.
Big duties: Give gifts to your little and show you love them.
Treasurer -- Jennie:
Dues – get them to Jenny by September 24! end of September $100. Make check out to sigma alpha.
Dues are due to the national chapter by September 30.
Certificates for recent actives were handed out during meeting.
Actives—fill out a green card – everyone (list was read aloud – everyone was on list)
New active – pink card if not listed on invoice
Grad this semester – yellow card (no one)
Pins – Jenny has some.
- Lisa P. did not get her pin. Jenny will bring one for Lisa P. at next meeting.
- Lisa R. will take Katie H. a green card for her to fill out.
Megan has a phone meeting with national member at 8:00
Secretary – Katie K.:
Will make a roll sheet to send around at each meeting
Katie K. will make updates to contact sheet
Write full address on sheet that is going around tonight—write on back if need be.
Look over back sheet – you need to have other activities listed (a member of another organization) to be active unless you are taking more than 18 credits or working over 20 hrs a week.
Super sister points: proposed point allotment meetings: 1 pt. rush 2 pt. ceremonies 3 pt. MD day 5pt. Also points can be earned for going to college events or when voted for by sisters for a member that has gone above and beyond call of duty. More points will be given for Ag in the classroom, earthworks, and sleepover
At officer meeting make up point system.
At the end of the semester count up points
Discussion of points: Katrina suggests that this be used whether or not to get a little. Set a limit as to must be over set number.
Points not carried over
Blair – fears will cause unnecessary competitiveness among sisters.
Jess H. wants things to be made for excused absences
Jess H proposed set amount off dues but dues are national so can’t play around with dues due to tight cut 60 goes to national and 40 goes to group.
End of meetings hand out super sister points.
Points give extra incentives to become more involved
Lisa R. moves that we reinstate super sister points Lisa P seconds and motion passes unanimously
Try to wear all Sigma Alpha gear these next two weeks. Let people know – Work it!
Philanthropy -- Lisa P.:
Got the Ball rolling on Ag in classroom 5th grade
Sept 17-19 cancelled due to field trip
Plan for October to have between 70-80 students
Lindsay-- Farm tour 40 min
Dr. Black – kids and bones in lab
Wet station – microscope
Dr. Porter approved
Send Class schedule to Lisa and put in any work or other obligations
E-mail Lisa with suggestions.
Would be during school day – let know times and dates available
Need people to man stations!
Try to start early and do 30 in groups – try to do Wed, Thurs
Jess H. Md Ag program – bring in they teach and give supplies and tools
They show us and give us kits, CDs and videos.
Interested in formal training? – Currently using Sigma Alpha Kit but not using video
- Lisa P. get into contact with Jess H. to get together for next semester.
Sisterhood -- Lea:
Anyone have ideas for gift for Megan Scott
Blanket not been sent Lea try to contact who sent
- Bring in completed blanket to see.
- Blair – bring camera so we can get pics with it
Megan Scott having baby this week?
Lisa R. suggested getting little baby shirt with Sigma Alpha and card (aprox cost $20)
Megan B. go down to greek store for prices –
- Kim offered to go and check out prices and see what they have. She will get back to them in a week.
Kim offered to bring baby shirt
Blair suggests green onesie.
Jess H. – print off iron fabrics
- Megan check email to see if girl/boy
Webmaster Sara M.:
Website: sigmaalpha.umd.bravehost.com – make sure you have the umd to get our site!
Working on test bank – go to home page box on bottom to log in Id = betaalpha
Password babybull
Instruction sheet should be on there.
Please scan in tests or notes other than hand-outs that you have if you have a scanner
Try to have course #, professor’s name, and year.
Ag Council Rep Jess H.
Jess needs to get back on list serve
Lisa R. – All nighter – union open all night and different student groups are there to
represent themselves
Will be art exhibit on agriculture, would like our college to be there. Will be September
28 – Friday to man exhibit to answer questions on Ag. All are encouraged to come who
can!
We need another rep for ag council because Jess H. is an officer – treasurer
Meetings are once a week on Tuesdays at 6 in student lounge
E-mail Megan if interested in filling and we will vote on it next week!
Scholarship Amy Brown:
Name, signature and student id for form that must be sent in 30 days after the start of the spring semester.
Form will be passed around to night for everyone present to fill out.
Amy will e-mail those who are not present.
Social Chair – Amanda:
1st event late October, early November?
Lea – suggest sports event with another organization
e-mail Amanda with suggestions
Jess – join with Animal Husbandry for fall bash pumpkins
Blair needs pictures of people in Sigma Alpha shirts at any events
Case needs to be updated.
- Megan will talk to RA friends about getting big green and gold paper for display update
Katrina t-shirts
Checks made out to sigma alpha not Katrina
If have money get shirts $16
e-mail if need to exchange
Katrina will email us when she finds out about national conference.
Want dress code like sima alpha polo shirts
Let Megan know if you want to help Katrina with conference (non-officers).
Sara – Summer meeting:
Agenda of summer meeting was passed out
No decisions made just brain-stormed and hung out
Megan:
Sigma Alpha stuff done on Sundays – everything need for Monday sent out Sunday.
Want to add anything to agenda send it to Megan before Sunday morning
Jess L. couldn’t open attachments.
By-laws:
Copy of by-laws, by-law guide book, and officer guidelines was provided to look at for tonight.
By-laws must get in for annual report.
List-serve ettiquet – make sure you only respond to the person who needs to no – NOT the whole list-serve AND don’t apologize through the list-serve. Only email sigma alpha stuff through the list-serve.
National Convention – in St. Louis Missouri
We have to send someone and we will pay for them will have to leave Wed morning or Friday evening.
Volunteers to go – Katrina, Kim (might be interested in going)
$99 for hotel
$145 for convention plus air fare
Fund raiser suggested – Get into Comcast and sell concessions, sell chrysanthemums for fall, need to know who is going by next meeting – Sigma Alpha will cover but we need to do fundraiser
Needed for convention
Pictures for national convention of sigma alpha events need to be sent to Loragyoung@gmail.com -- CC Blair!
Blair can head making of scrapbook page to bring to sigma alpha convention
Door prizes – (t-shirts and AGNR hats)
Community service for convention – need Ag books for kids.
Want a stuff mascot – terrapin Katrina can take care of that.
Spirit leaders – people must be to convention earlier.
This Wednesday cutoff to register to first look fair Wed and Thurs Sept 19-20 – we must man a table from 10-3.
Lisa R. suggest do second look fair.
By-laws will be addressed next meeting
Could do fair only one day.
Jess H. suggest just do other activities we already are doing
- Jess LW. Will bring signs to Ag events
WEAR SIGMA ALPHA Shirts
Scheduling for First Look Fair
Wed September 19
10-11 Mare and Jess L-W.
11-12 Jess L-W., Jennie
12-1 Cindie, Blair
1-2 Lisa R. Amanda
2-3 Lea, Lisa P
Lea can bring the sign to fall bash or get it to someone who will be there.
Thursday September 20
10-11 Sara M
11-12 Lisa R
12-1 Kim. Katrina
1-2 Kim, Katrina
2-3 Megan B, Sara M.
ANSC Orientation need to be there at 4:30 to set up because it starts at 5:00.
- Jess L. W. will bring the poster to meeting.
- Blair will be there at 4:30 to set up.
Make sure table is manned.
Jess H. – wants excused absences for Ag related events
E-mail list-serve with suggestions if you will NOT be at meetings
Sisterhood – next meeting at 6pm.
Long meeting next meeting – be prepared!
Megan Holds the chapter binder – go to her and the binder with problems, questions, concerns.
Next week: risk management. First Business on Monday – by laws Please read and
bring and be prepared to discuss what you like and don’t like.
Meeting ends at 7:50
Questions/Comments concerning notes: contact kkemp3@umd.edu
- Amanda H. volunteered to get 6 large pizzas from Jerry's.
- Sara G. will bring the brochures (there is enough).
The pizza will be eaten on napkins. Fistulated Cow demo voted not to be moved due to game because the dates are set on the flyers that are already printed. Because of the night game and it being a school night it is harder to get in and out of campus – all on-campus students try to be there. Because it is a commuter issue this will be considered an excused absence. Cindy brought up attendance issues – will be addressed later in the meeting. Sept 17 sisterhood night. We are supposed to be at new resident orientation, fall bash, faculty-staff cook-off (see schedule below).
Lisa R. will be reserving rooms for all events (No rooms have been reserved forrush event other than Mondays as of yet) To reserve rooms contact Lisa R.
We need to set up a table for ANSC Orientation.
Rush Chair News -- Sara G. -- Rush starts tomorrow 6pm– The activity is the information session. Everyone needs to wear a Sigma Alpha shirt to ALL rush events.
Schedule of Events
9/11 (Tuesday) INFO
9/12 (Wednesday) ANSC –new Res Orientation
9/13 (Thursday) Fistulated Cow Demo
9/17 (Monday) Me Bag
9/19 (Wednesday)Fall Bash
9/21 (Friday) Sleepover
9/24 (Monday) Interviews
9/26 (Wednesday) Faculty/Staff Cook-off
10/1 (Mondy) MC ceremony
10/11-13 (Thursday-Saturday)Nat’l convention
11/19 (Monday) Initiation ceremony
Katie H and Sara G. sleepover ideas – rushes answer questions: actives vs. rushes to see how well we know one another. Katie H. asked about food/breakfast – like bagels. Sara’s Help to plan sleepover Kim M, Amanda, Emily, Lea. Sara needs to get list from info session and then will send list of girls out. All rush events are scheduled to be at 6:00 except for the sleepover. Everyone needs to make at least two Rush events!
Lisa R. will double check for rooms on off meeting days.Megan will save her turn to talk until the end – everyone has 10 min to talk
2nd Vice -- Lea:
Bigs and littles
Sister hood – everyone write name and b-day
Bigs: help little in process to become active – learn about sorority
Tell/send email to Lea if you want to have a little
People who are graduating or have never had a little will be chosen first.
Big duties: Give gifts to your little and show you love them.
Treasurer -- Jennie:
Dues – get them to Jenny by September 24! end of September $100. Make check out to sigma alpha.
Dues are due to the national chapter by September 30.
Certificates for recent actives were handed out during meeting.
Actives—fill out a green card – everyone (list was read aloud – everyone was on list)
New active – pink card if not listed on invoice
Grad this semester – yellow card (no one)
Pins – Jenny has some.
- Lisa P. did not get her pin. Jenny will bring one for Lisa P. at next meeting.
- Lisa R. will take Katie H. a green card for her to fill out.
Megan has a phone meeting with national member at 8:00
Secretary – Katie K.:
Will make a roll sheet to send around at each meeting
Katie K. will make updates to contact sheet
Write full address on sheet that is going around tonight—write on back if need be.
Look over back sheet – you need to have other activities listed (a member of another organization) to be active unless you are taking more than 18 credits or working over 20 hrs a week.
Super sister points: proposed point allotment meetings: 1 pt. rush 2 pt. ceremonies 3 pt. MD day 5pt. Also points can be earned for going to college events or when voted for by sisters for a member that has gone above and beyond call of duty. More points will be given for Ag in the classroom, earthworks, and sleepover
At officer meeting make up point system.
At the end of the semester count up points
Discussion of points: Katrina suggests that this be used whether or not to get a little. Set a limit as to must be over set number.
Points not carried over
Blair – fears will cause unnecessary competitiveness among sisters.
Jess H. wants things to be made for excused absences
Jess H proposed set amount off dues but dues are national so can’t play around with dues due to tight cut 60 goes to national and 40 goes to group.
End of meetings hand out super sister points.
Points give extra incentives to become more involved
Lisa R. moves that we reinstate super sister points Lisa P seconds and motion passes unanimously
Try to wear all Sigma Alpha gear these next two weeks. Let people know – Work it!
Philanthropy -- Lisa P.:
Got the Ball rolling on Ag in classroom 5th grade
Sept 17-19 cancelled due to field trip
Plan for October to have between 70-80 students
Lindsay-- Farm tour 40 min
Dr. Black – kids and bones in lab
Wet station – microscope
Dr. Porter approved
Send Class schedule to Lisa and put in any work or other obligations
E-mail Lisa with suggestions.
Would be during school day – let know times and dates available
Need people to man stations!
Try to start early and do 30 in groups – try to do Wed, Thurs
Jess H. Md Ag program – bring in they teach and give supplies and tools
They show us and give us kits, CDs and videos.
Interested in formal training? – Currently using Sigma Alpha Kit but not using video
- Lisa P. get into contact with Jess H. to get together for next semester.
Sisterhood -- Lea:
Anyone have ideas for gift for Megan Scott
Blanket not been sent Lea try to contact who sent
- Bring in completed blanket to see.
- Blair – bring camera so we can get pics with it
Megan Scott having baby this week?
Lisa R. suggested getting little baby shirt with Sigma Alpha and card (aprox cost $20)
Megan B. go down to greek store for prices –
- Kim offered to go and check out prices and see what they have. She will get back to them in a week.
Kim offered to bring baby shirt
Blair suggests green onesie.
Jess H. – print off iron fabrics
- Megan check email to see if girl/boy
Webmaster Sara M.:
Website: sigmaalpha.umd.bravehost.com – make sure you have the umd to get our site!
Working on test bank – go to home page box on bottom to log in Id = betaalpha
Password babybull
Instruction sheet should be on there.
Please scan in tests or notes other than hand-outs that you have if you have a scanner
Try to have course #, professor’s name, and year.
Ag Council Rep Jess H.
Jess needs to get back on list serve
Lisa R. – All nighter – union open all night and different student groups are there to
represent themselves
Will be art exhibit on agriculture, would like our college to be there. Will be September
28 – Friday to man exhibit to answer questions on Ag. All are encouraged to come who
can!
We need another rep for ag council because Jess H. is an officer – treasurer
Meetings are once a week on Tuesdays at 6 in student lounge
E-mail Megan if interested in filling and we will vote on it next week!
Scholarship Amy Brown:
Name, signature and student id for form that must be sent in 30 days after the start of the spring semester.
Form will be passed around to night for everyone present to fill out.
Amy will e-mail those who are not present.
Social Chair – Amanda:
1st event late October, early November?
Lea – suggest sports event with another organization
e-mail Amanda with suggestions
Jess – join with Animal Husbandry for fall bash pumpkins
Blair needs pictures of people in Sigma Alpha shirts at any events
Case needs to be updated.
- Megan will talk to RA friends about getting big green and gold paper for display update
Katrina t-shirts
Checks made out to sigma alpha not Katrina
If have money get shirts $16
e-mail if need to exchange
Katrina will email us when she finds out about national conference.
Want dress code like sima alpha polo shirts
Let Megan know if you want to help Katrina with conference (non-officers).
Sara – Summer meeting:
Agenda of summer meeting was passed out
No decisions made just brain-stormed and hung out
Megan:
Sigma Alpha stuff done on Sundays – everything need for Monday sent out Sunday.
Want to add anything to agenda send it to Megan before Sunday morning
Jess L. couldn’t open attachments.
By-laws:
Copy of by-laws, by-law guide book, and officer guidelines was provided to look at for tonight.
By-laws must get in for annual report.
List-serve ettiquet – make sure you only respond to the person who needs to no – NOT the whole list-serve AND don’t apologize through the list-serve. Only email sigma alpha stuff through the list-serve.
National Convention – in St. Louis Missouri
We have to send someone and we will pay for them will have to leave Wed morning or Friday evening.
Volunteers to go – Katrina, Kim (might be interested in going)
$99 for hotel
$145 for convention plus air fare
Fund raiser suggested – Get into Comcast and sell concessions, sell chrysanthemums for fall, need to know who is going by next meeting – Sigma Alpha will cover but we need to do fundraiser
Needed for convention
Pictures for national convention of sigma alpha events need to be sent to Loragyoung@gmail.com -- CC Blair!
Blair can head making of scrapbook page to bring to sigma alpha convention
Door prizes – (t-shirts and AGNR hats)
Community service for convention – need Ag books for kids.
Want a stuff mascot – terrapin Katrina can take care of that.
Spirit leaders – people must be to convention earlier.
This Wednesday cutoff to register to first look fair Wed and Thurs Sept 19-20 – we must man a table from 10-3.
Lisa R. suggest do second look fair.
By-laws will be addressed next meeting
Could do fair only one day.
Jess H. suggest just do other activities we already are doing
- Jess LW. Will bring signs to Ag events
WEAR SIGMA ALPHA Shirts
Scheduling for First Look Fair
Wed September 19
10-11 Mare and Jess L-W.
11-12 Jess L-W., Jennie
12-1 Cindie, Blair
1-2 Lisa R. Amanda
2-3 Lea, Lisa P
Lea can bring the sign to fall bash or get it to someone who will be there.
Thursday September 20
10-11 Sara M
11-12 Lisa R
12-1 Kim. Katrina
1-2 Kim, Katrina
2-3 Megan B, Sara M.
ANSC Orientation need to be there at 4:30 to set up because it starts at 5:00.
- Jess L. W. will bring the poster to meeting.
- Blair will be there at 4:30 to set up.
Make sure table is manned.
Jess H. – wants excused absences for Ag related events
E-mail list-serve with suggestions if you will NOT be at meetings
Sisterhood – next meeting at 6pm.
Long meeting next meeting – be prepared!
Megan Holds the chapter binder – go to her and the binder with problems, questions, concerns.
Next week: risk management. First Business on Monday – by laws Please read and
bring and be prepared to discuss what you like and don’t like.
Meeting ends at 7:50
Questions/Comments concerning notes: contact kkemp3@umd.edu
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