Meeting Notes 11/17/08

Minutes 11/17/08

Meeting called to order at 6:35 by Sara.

• Old business:
• AGR dinner went well.
• How much did the MCs make from franklins?
• Retreat went well in spite of rain!
• New business:
• Cook book prototype will be done over thanksgiving break, start pre-selling!
• Dollar donation post cards to benefit heifer are put off until next semester.
• We need to sign and mail out thank you cards for the masquerade!
• Webmaster:
• Send any photos from retreat to Molly please!
• Presidents report:
• Considerations for future fundraising:
• Should we continue striving to raise money for the arc, or will this result in waning interest from the group?
• Should we think of another project within Heifer to raise money for?
• Should we choose another fundraiser entirely?
• Think about these options and any other suggestions. We will discuss this on our last business meeting of the semester.
• Ag day:
• Definitely doing Kiss a Pig.
• Face painting again.
• If AG council decides to do grilling, then perhaps we could sign up for a time slot. It seems to make a lot of money.
• Possible smoothies or snow cones
• Maybe a raffle? We would need to come up with an item to raffle off.
• We could make specialty drinks like cucumber lemonade, iced tea, etc.
• Please give a summary of the ideas to Malora (Lara)!
• Annual reports are due Friday. Email Sara with any questions.
• Everyone must sign risk management sheet.
• Fill out a survey about retreat.
• Movie at 7pm at the Hoff about this Thursday about exploiting food/people.
• Policies and procedures:
• Changed to “at least one weekend event for rush” as opposed to two, but it still says that everyone must attend at least one weekend event. Therefore, next semester everyone must attend the one weekend event next semester.
• We are creating a handbook for incoming officers. If you know how to do something important like get the key for the board from Libby, or reserve a room, get food permits etc. write a short paragraph explaining how to do that, and email it to Sara.

Sum-Up:

• Start pre-selling cookbooks!
• Send Molly photos from the retreat.
• Think about what kind of fundraising to do from this point on.
• Don’t forget annual reports are due THIS FRIDAY!

Meeting adjourned at 7:10.

Meeting Notes 11/3/08

Minutes from Business Meeting, November 3^rd, 2008

Meeting called to order at 6:41 by Sara Meagher

Old Business:

• Deactivations are being processed. They should be done by the end of the semester.

President’s Report:

• Franklin’s restaurant fundraiser for the MCs is tomorrow night, November 4^th. Be sure to tell the cashier that you are with Sigma Alpha.
• Other Chapters are selling:
• “We wear the boots on campus” t-shirts
• $15, not including shipping
• Payment due by November 17^th.
• Green and yellow Longerberger-type baskets
• $34
• Payment due by November 26^th
• There is a meeting Thursday, November 13^th at 6pm to work on the Policies and Procedures document. Please be there. Normal meeting room.
• We are leaving for our retreat with the MC’s on the 14^th
• Today is the last day to let Rachael know if you cannot come to the retreat (rkriege1@umd.edu)

Professional:

• Next week is a professional meeting. We are doing a resume workshop. Please bring a resume if you have one.

Fundraising:

• Rush bracelets to sell to other chapters and to distribute during our rush are being ordered.
• We are switching to another cookbook-making company. Please give any recipes that you would like to be included to Molly by the end of the week.

Social:

• Spaghetti dinner at AGR is at 6:30 this Thursday (the 6^th).
• We need to send ‘thank yous’ to masquerade donors.

Ag Council:

• We need to come up with an idea for our table at Ag soon. Brainstorm!

We voted on whether or not to accept proposed changes to our bylaws. The results were as follows:

Amendment number:	Motion made by:	Seconded by:	Motion passed? (y/n)
1	Jennie	Lara	Y
2	Jennie	Margaret	Y
3	Margaret	Joann	Y
4	Maire	Vikki	Y
5	Kim	Julia	Y
6	Amanda	Joann	Y
7	Molly	Jennie	Y
8*	Kim	Amy	Y
9	Vikki	Margaret	Y
10	Amy	Kim	Y
11	Kim	Jennie	Y
12	Margaret	Vikki	Y
13	Julia	Amy	Y
14	Molly	Jennie	Y
15	Kim	Julia	Y

(* denotes if a discussion about the amendment occurred.)

*There was a discussion about Amendment 8. It was clarified that the changes made to the bylaws are not in effect until next semester.

In Summary:

• Meeting on Thursday November 13^th to work on Policies and Procedures document in the normal room.
• We are leaving for our retreat on November 14^th.
• Next week is a professional meeting. We will be working on resumes.
• Spaghetti dinner this Thursday at 6:30.
• Think about ideas for our table at AG day.
• We are sending in our revised bylaws.